Create a job profile

What this achieves

A job profile describes a kind of role — its responsibilities, its qualifications, and the skills and competencies it needs. It is reusable across every position of that role, and its skill mappings are what a person is scored against.

Required role: Administrator.

Before you start

Create the job families the profile will belong to, and the skills and competencies it will map. A profile with no mapped skills describes a role nothing can be compared against.

Steps

Go to Organization → Job Profiles.
Create a new profile and complete its Description, Responsibilities, and Qualifications.
Under Requirements, set the Education and Experience.
Select Map Skill for each skill the role needs, setting its weight and flags.
Select Map Competency for each competency the role needs.
Select Publish.

Skill mappings are scoring inputs

Each mapped skill carries three settings, and they are what gap analysis uses rather than documentation.

Option	Description
Weight	The scoring weight for gap analysis, from 0.1 to 10.
Required for this role	On means required. Off means preferred or nice-to-have.
Critical	A must-have. The required level must be met, with no partial credit.

The critical flag behaves differently from the others: a person below the required level on a critical skill gets no partial credit for being close, whereas a weighted non-critical skill contributes proportionally.

Example: a senior engineering profile at HC Corp UK Ltd marks its core technical skill critical, so James Whitfield either meets the level or scores nothing for it — while supporting skills contribute in proportion to how close he is.

Weight the skills that genuinely distinguish the role. Weighting everything equally produces a score that says the same thing about everyone.

A mapped skill cannot be swapped

Once a skill is mapped, the skill itself cannot be changed on that mapping. To map a different skill, remove the mapping and add a new one.

The weight and flags on an existing mapping can be edited normally.

Publish and archive

Option	Description
Publish	Makes the profile available for use.
Archive	Withdraws it from use without deleting it.
Delete	Removes it. The confirmation states this cannot be undone.

Archive rather than delete anything positions have referenced, so the description of what a role required remains readable later.

Profiles are reused, positions are specific

One profile describes the role; a position is an instance of it in a department with a reporting line and a headcount. Two posts doing the same job in different departments share one profile.

Example: HC Corp UK Ltd writes one senior engineer profile and creates positions against it wherever a senior engineer post exists, rather than a profile per post.

What happens next

A published profile can be attached to positions, and its skill mappings become the requirements a person is compared against — in gap analysis, in readiness scoring against a target role, and in career pathing. It also feeds recruiting, where a requisition describes the role being filled.