Configure payroll settings

What this achieves

Payroll Settings holds payroll policy that applies across your whole workspace rather than to one pay group or entity. Today that is a single decision: whether hourly-paid employees receive fixed monthly allowances on top of the hours they work.

Required role: Administrator.

Where this sits

This page is tenant-wide payroll policy and lives under Settings. The rest of payroll configuration — pay elements, pay groups, statutory profiles, eligibility rules — lives in the payroll section and is set per entity, per group, or per rule.

Steps

Go to Settings → Payroll.
Under Hourly-paid employees, set Hourly employees receive monthly allowances.
Select Save.

What the setting does

Option	Description
On	Hourly-paid employees receive fixed monthly allowances alongside pay for hours worked.
Off	Hourly-paid employees are paid only for hours worked, with no fixed monthly allowances.

Salaried employees are unaffected either way. This setting reaches only people paid by the hour.

Example: at HC Corp UK Ltd, warehouse staff paid hourly are affected; Priya Raman and the salaried London staff are not, whichever way it is set.

Why this is a policy decision, not a preference

An allowance granted by an eligibility rule reaches everyone matching that rule’s criteria. This setting decides whether hourly-paid people are inside or outside that arrangement as a class.

Switching it off means someone who previously received a monthly travel allowance stops receiving it, purely because they are paid hourly. That is a change to what people are paid, so treat it as one.

Example: an HC Corp UK Ltd warehouse employee receiving a London travel allowance through an eligibility rule stops receiving it when this is switched off, even though the rule and their eligibility for it are unchanged.

Check the effect before a live run

Because the change affects gross pay for a class of employees, review the next payroll run before it is approved rather than after it is finalised. A finalised run cannot be edited, and correcting it means an off-cycle run or an adjustment in a later period.

A note on responsibility

This page describes what the control does. Whether paying or withholding allowances for hourly staff is correct under your employment contracts and local law is a matter for your own payroll and legal advisers.

What happens next

The setting applies from the next payroll calculation rather than rewriting anything already finalised. Payslips already issued keep what they recorded. Review the affected employees on the next run’s draft payslips before submitting it for approval.