Set your availability

What this achieves

Availability records the days and times you are able to work, plus any specific dates you cannot. It guides whoever builds the roster, so your constraints are visible while they are scheduling rather than after.

Required role: Any signed-in user.

Steps

Go to Time & Attendance → My Availability.
Under Weekly availability, mark each day Available or Unavailable, and set the From and To times where you are available for part of a day.
Under Date exceptions, select Add exception for a specific date, and add a Note explaining it.
Save.

Availability is a preference, not a block

This is the point to understand before relying on it. Availability is a preference: your manager sees it as a warning when scheduling, not as a hard block.

A shift can still be assigned to you on a day you marked unavailable. Humavera shows the conflict to whoever is building the roster and leaves the decision with them.

Example: if Tom Hargreaves marks Thursday evenings unavailable, HC Corp UK Ltd’s roster builder sees a warning when placing him on a Thursday evening — and can still do it if the shift has to be covered.

Because it is advisory, availability is not a substitute for booking leave. If you need a day off, request leave; if you would prefer not to work a day, set availability.

Weekly availability and date exceptions

Option	Description
Weekly availability	Your recurring pattern — which days you can work and between which times.
Date exceptions	Specific dates that differ from your weekly pattern.

Use the weekly pattern for anything ongoing and exceptions for one-offs. A recurring commitment entered as a run of individual exceptions has to be re-entered every time it moves.

Example: an evening class every Thursday belongs in the weekly pattern. A single Friday for a family event belongs in exceptions.

Write a useful note

Exceptions carry a note. It is what the person reading your calendar sees, and a reason makes the difference between a constraint that is respected and one that is worked around.

Shift-pickup outreach

Where your employer uses it, you can choose whether to be contacted when a shift needs coverage. The toggle sits on your schedule, and its state is stated plainly — opted in means you may be contacted, opted out means you will not be.

When you are contacted, you reply that you can cover or that you are not available. Replying that you can cover is an expression of interest; it does not assign you the shift.

What happens next

Your availability appears to whoever builds the roster and is checked as they assign shifts. Published shifts show in your own schedule, where you can confirm them, claim open shifts, or request a swap.