Monitor skill freshness

What this achieves

Skill freshness tracks how long it has been since each held skill was validated, and flags the ones going out of date. It answers whether the capability your records claim is still capability you can count on.

Required role: Administrator or Manager.

Steps

Go to Skills & Competencies → Skill Freshness.
Use the Freshness filter to narrow to a state.
Search by employee or skill if you are checking something specific.
Read the Revalidation Due column for what needs attention.

The four states

Option	Description
Fresh	Recently validated.
Aging	Moving away from its validation date.
Stale	Well past validation.
Expired	Past the point the configuration treats as current.

There are four states, not two. Aging is the one to work from — it is the window in which revalidation is still routine rather than remedial.

Example: an HC Corp UK Ltd engineer whose skill has moved to Aging can be reassessed as part of a normal conversation. The same skill at Expired is a gap discovered late.

How freshness is derived

Freshness decays over time from the date a skill was last validated, at a configured decay rate. Each record shows its Last Validated date and a Revalidation Due date, and a due date that has passed is marked overdue.

Validation comes from assessment. Submitting an assessment for a skill resets the clock the freshness is measured from.

Freshness reports, it does not remove

Nothing here revokes a skill, downgrades a level, or removes anyone from a role. An expired skill stays on the person’s profile marked as expired.

That means enforcement is your process. If holding a current validation is a condition of doing particular work, somebody has to act on this screen — the system will not act for you.

Example: an HC Corp UK Ltd warehouse skill that expires does not stop anyone working. It appears here, and a manager decides.

Reading the columns

Option	Description
Employee	Who holds the skill.
Skill	The skill being tracked.
Category	The skill’s category.
Status	Its freshness state.
Score	The freshness score behind the state.
Last Validated	When it was last confirmed.
Revalidation Due	When it next needs confirming.

If the screen is empty

Freshness data appears once employees have validated skills. An empty screen means nothing has been assessed yet rather than that everything is current — which is a meaningfully different problem.

What happens next

Working this list means requesting assessments for the skills that need revalidating, which resets their clocks. Where a whole group of skills is ageing together, that is usually a signal for training rather than reassessment — the capability has genuinely moved on, not merely gone unconfirmed.