Approve a commission batch

What this achieves

A commission batch is one period’s commission, computed from recorded attainment and frozen, waiting for a second administrator to decide it. Approving it is what makes the payouts payable.

Required role: Administrator.

Before you start

A batch only exists once attainment has been recorded against a plan’s targets and the period has been computed. Nothing is payable until attainment exists.

Steps

Go to Payroll → Commission Batches.
Open the batch showing as Awaiting approval.
Review the rows and the working behind the figures.
Enter a Decision note if you are rejecting, or where a note is worth recording.
Select Approve batch, or Reject batch.

Batch status

Option	Description
Awaiting approval	Computed and frozen, waiting for a decision.
Approved	Decided and payable.
Rejected	Declined. Fix what was wrong and compute the period again.
Retired	Superseded before it was decided, because the figures it used changed.

Check the working, not the total

Each row can be expanded to show the band-by-band working behind its figure — which attainment was used, which band of the plan’s ladder it fell into, and how the payout follows. That working is the point of the review.

Example: if a seller at HC Corp UK Ltd attained 90% of target, the working shows the band 90% falls into and the rate applied. A total on its own does not tell you whether the ladder behaved as intended.

You cannot approve a batch you computed

A batch is approved by someone other than the person who computed it. If you computed it, Humavera says so and the approve action is unavailable.

Example: if Priya Raman computes HC Corp UK Ltd’s quarterly sales commission, Daniel Okonkwo approves it.

Where an approval workflow owns the batch, decide it through the workflow task rather than on this screen — Humavera tells you when that is the case.

Retired batches

A batch is retired if the figures behind it changed before it was decided — an attainment figure corrected or removed, or a newer batch computed for the same period. A retired batch is not rejected; it is out of date. Compute the period again to get a current one.

Approved batches are never edited

Once approved, a batch is fixed. A later correction does not rewrite it — it becomes a delta in the next batch, so the record of what was approved and when survives.

Example: if an attainment figure for HC Corp UK Ltd’s Sales department is corrected after approval, the difference appears in the following batch rather than changing the approved one.

What happens next

Approved payouts reach a payslip according to the plan’s payout timing — in the same period, the following period, or at quarter end — paid into the earning element the plan nominates. Sellers see their own commission in their self-service view, and their manager sees the team’s position read-only.